Labor Reports
Manage your biggest controllable cost - labor.
Overview
Labor reports help you understand:
- Labor Cost % - Labor as percentage of sales
- Hours Worked - Actual time by employee
- Overtime - Hours over 40/week
- Scheduled vs Actual - Variance tracking
- Efficiency - Sales per labor hour
- Compliance - Break and meal compliance
Accessing Labor Reports
- Go to Manager > Reports > Labor
- Or say "Hey Maximus, show labor report"
Labor Summary Dashboard
┌─────────────────────────────────────────────────────────────────┐
│ LABOR SUMMARY This Week │
├─────────────────────────────────────────────────────────────────┤
│ │
│ KEY METRICS │
│ ─────────────────────────────────────────────────────────── │
│ Total Labor Cost: $8,450 │
│ Labor Cost %: 28.5% Target: 30% │
│ Total Hours: 226 │
│ Overtime Hours: 11.5 Cost: $287 │
│ │
│ vs Last Week: ▼ 2.3% │
│ vs Target: ▲ 1.5% under │
│ │
│ BREAKDOWN │
│ ─────────────────────────────────────────────────────────── │
│ FOH: 124 hours $3,720 44% of total │
│ BOH: 84 hours $3,780 45% of total │
│ Mgmt: 18 hours $950 11% of total │
│ │
│ EFFICIENCY │
│ ─────────────────────────────────────────────────────────── │
│ Sales Per Labor Hour: $42.50 │
│ Covers Per Labor Hour: 3.2 │
│ │
└─────────────────────────────────────────────────────────────────┘
Labor Cost Percentage
The most important labor metric.
Calculating Labor Cost %
Labor Cost % = (Total Labor Cost / Net Sales) × 100
Industry Benchmarks
| Restaurant Type | Target Labor % |
|---|---|
| Quick Service | 25-30% |
| Fast Casual | 28-32% |
| Casual Dining | 30-35% |
| Fine Dining | 35-40% |
Labor % by Day
LABOR COST % - This Week
40% │
│ █
35% │ █ █
│ █ █ █ Target: 32%
30% │ █ █ █ █ █ ────────────
│ █ █ █ █ █ █ █
25% │ █ █ █ █ █ █ █
└──────────────────────────────────────
Mon Tue Wed Thu Fri Sat Sun
Labor % Alert
Set targets and receive alerts:
- Go to Settings > Alerts
- Set labor % threshold
- Get notified when exceeded
Hours Worked Report
Track actual hours by employee.
Employee Hours Summary
┌─────────────────────────────────────────────────────────────────┐
│ HOURS WORKED This Week │
├─────────────────────────────────────────────────────────────────┤
│ │
│ Employee Role Regular OT Total Cost │
│ ─────────────────────────────────────────────────────────── │
│ Sarah M. Server 38.5 0 38.5 $577 │
│ James K. Bartender 40.0 3.5 43.5 $761 │
│ Maria L. Host 32.0 0 32.0 $448 │
│ Carlos R. Line Cook 40.0 8.0 48.0 $912 │
│ Alex T. Prep Cook 36.0 0 36.0 $576 │
│ Jordan P. Server 28.0 0 28.0 $420 │
│ │
│ TOTALS 214.5 11.5 226.0 $3,694 │
│ │
└─────────────────────────────────────────────────────────────────┘
Hours by Day
| Employee | Mon | Tue | Wed | Thu | Fri | Sat | Sun | Total |
|---|---|---|---|---|---|---|---|---|
| Sarah M. | 6.0 | OFF | 6.0 | 6.5 | 8.0 | 8.0 | 4.0 | 38.5 |
| James K. | 6.0 | 6.0 | 6.5 | 7.0 | 8.0 | 8.0 | 6.0 | 47.5 |
Hours by Role
| Role | Hours | % of Total | Cost | Avg Wage |
|---|---|---|---|---|
| Servers | 66 | 29% | $997 | $15.00 |
| Bartenders | 44 | 19% | $761 | $17.50 |
| Hosts | 32 | 14% | $448 | $14.00 |
| Line Cooks | 48 | 21% | $912 | $19.00 |
| Prep Cooks | 36 | 16% | $576 | $16.00 |
| Managers | 18 | 8% | $950 | $52.78 |
Overtime Analysis
Control overtime costs.
Overtime Summary
┌─────────────────────────────────────────────────────────────────┐
│ OVERTIME ANALYSIS This Week │
├─────────────────────────────────────────────────────────────────┤
│ │
│ Total Overtime Hours: 11.5 │
│ Overtime Cost: $287 │
│ % of Total Labor: 3.4% │
│ │
│ BY EMPLOYEE │
│ ─────────────────────────────────────────────────────────── │
│ Carlos R. 8.0 hrs $228 "Kitchen understaffed" │
│ James K. 3.5 hrs $92 "Covered for sick call" │
│ │
│ TREND │
│ ─────────────────────────────────────────────────────────── │
│ Week 1: 8.0 hrs $200 │
│ Week 2: 12.5 hrs $312 ▲ 56% │
│ Week 3: 11.5 hrs $287 ▼ 8% │
│ │
└─────────────────────────────────────────────────────────────────┘
Overtime Rules
System tracks by jurisdiction:
| Rule | Description | Overtime Rate |
|---|---|---|
| Weekly | Over 40 hours/week | 1.5x |
| Daily (CA) | Over 8 hours/day | 1.5x |
| Double (CA) | Over 12 hours/day | 2.0x |
| 7th Day | 7 consecutive days | 1.5x |
Reducing Overtime
AI suggestions based on your data:
- "Consider adding a part-time prep cook on weekends"
- "James K. consistently has 2-4 OT hours - adjust schedule"
- "Schedule coverage for predictable callouts"
Scheduled vs Actual
Compare what was planned to what happened.
Variance Report
┌─────────────────────────────────────────────────────────────────┐
│ SCHEDULED VS ACTUAL This Week │
├─────────────────────────────────────────────────────────────────┤
│ │
│ Employee Scheduled Actual Variance │
│ ─────────────────────────────────────────────────────────── │
│ Sarah M. 40.0 38.5 -1.5 (early out) │
│ James K. 40.0 43.5 +3.5 (stayed late) │
│ Maria L. 32.0 32.0 0.0 │
│ Carlos R. 40.0 48.0 +8.0 (OT approved) │
│ Alex T. 40.0 36.0 -4.0 (called out) │
│ Jordan P. 28.0 28.0 0.0 │
│ │
│ TOTALS 220.0 226.0 +6.0 (2.7%) │
│ │
│ COST VARIANCE: +$156 │
│ │
└─────────────────────────────────────────────────────────────────┘
Variance Types
| Type | Description | Action |
|---|---|---|
| Early Out | Left before scheduled end | Review slow periods |
| Stayed Late | Worked past scheduled end | Check if needed |
| Called Out | Missed shift | Track patterns |
| OT Approved | Overtime authorized | Review necessity |
| No Show | Didn't report, no notice | Document |
Variance Trends
| Week | Scheduled | Actual | Variance | Cost Impact |
|---|---|---|---|---|
| Week 1 | 220 | 218 | -2 (-0.9%) | -$52 |
| Week 2 | 224 | 231 | +7 (+3.1%) | +$182 |
| Week 3 | 220 | 226 | +6 (+2.7%) | +$156 |
Labor Efficiency
Measure productivity.
Efficiency Metrics
| Metric | Value | Benchmark | Status |
|---|---|---|---|
| Sales per Labor Hour | $42.50 | $40.00 | Above |
| Covers per Labor Hour | 3.2 | 3.0 | On Target |
| Labor Cost per Cover | $8.75 | $9.50 | Below |
| Revenue per Employee | $1,340 | $1,200 | Above |
Calculating SPLH (Sales Per Labor Hour)
SPLH = Net Sales / Total Labor Hours
Example:
$10,000 sales / 250 hours = $40 SPLH
SPLH by Day Part
| Day Part | Hours | Sales | SPLH | Notes |
|---|---|---|---|---|
| Breakfast | 28 | $840 | $30 | Under target |
| Lunch | 72 | $3,240 | $45 | On target |
| Dinner | 98 | $5,096 | $52 | Above target |
| Late Night | 28 | $784 | $28 | Under target |
Break & Meal Compliance
Track compliance with labor laws.
Compliance Summary
┌─────────────────────────────────────────────────────────────────┐
│ BREAK COMPLIANCE This Week │
├─────────────────────────────────────────────────────────────────┤
│ │
│ Compliance Rate: 97% │
│ Violations: X │
│ │
│ VIOLATIONS │
│ ─────────────────────────────────────────────────────────── │
│ Date Employee Type Notes │
│ Jan 15 Carlos R. Meal Break Late Waiver signed │
│ Jan 17 Alex T. Rest Break Missed Busy shift │
│ │
└─────────────────────────────────────────────────────────────────┘
Break Rules (California Example)
| Shift Length | Rest Breaks | Meal Breaks |
|---|---|---|
| 3.5-6 hours | 1 (10 min) | 0 |
| 6-10 hours | 2 (10 min) | 1 (30 min) |
| 10+ hours | 3 (10 min) | 2 (30 min) |
Violation Types
| Violation | Description | Premium |
|---|---|---|
| Meal Break Late | Started after 5th hour | 1 hour pay |
| Meal Break Short | Less than 30 minutes | 1 hour pay |
| Rest Break Missed | No rest break taken | 1 hour pay |
Payroll Preview
Preview upcoming payroll costs.
Estimated Payroll
| Component | Amount |
|---|---|
| Regular Wages | $5,580 |
| Overtime | $287 |
| Tips | $2,340 |
| Employer Taxes | $478 |
| Total Payroll | $8,685 |
By Employee
| Employee | Regular | OT | Tips | Total |
|---|---|---|---|---|
| Sarah M. | $577 | $0 | $485 | $1,062 |
| James K. | $700 | $92 | $620 | $1,412 |
| Carlos R. | $760 | $228 | $0 | $988 |
Exporting Labor Reports
Export Options
- Click Export on any report
- Choose format:
- PDF - For records and printing
- Excel - For analysis
- CSV - For payroll import
- Download or email
Scheduled Reports
Set up automatic delivery:
- Daily Labor Summary - End of day
- Weekly Hours Report - Monday morning
- Payroll Preview - Before payroll run
Voice Commands
| Task | Say |
|---|---|
| Labor cost | "Hey Maximus, what's our labor cost?" |
| Hours worked | "Hey Maximus, show hours worked this week" |
| Overtime | "Hey Maximus, who has overtime?" |
| Scheduled vs actual | "Hey Maximus, compare scheduled to actual" |
| Efficiency | "Hey Maximus, what's our sales per labor hour?" |
Best Practices
Controlling Labor Cost
- Schedule to demand - Use sales forecasts
- Monitor daily - Catch issues early
- Track overtime - Approve before it happens
- Cross-train staff - Flexibility reduces overtime
- Review weekly - Trends matter more than daily
Improving Efficiency
- Optimize schedules - Right people, right times
- Reduce variance - Scheduled should match actual
- Track by day part - Focus on slow periods
- Set targets - What gets measured gets managed