Advanced Payroll Features
Advanced payroll capabilities for multi-state operations, garnishments, compliance, and year-end processing.
Garnishment Processing
System handles court-ordered garnishments with compliance:
| Garnishment Type | Priority | Max Withholding |
|---|
| Child Support | Highest | Per court order |
| Federal Tax Levy | High | Per IRS tables |
| State Tax Levy | Medium | Per state rules |
| Creditor | Lower | Per federal limits |
| Student Loan | Lower | Per federal limits |
Garnishment features:
- Automatic priority ordering when multiple garnishments
- Disposable earnings calculation
- Maximum withholding enforcement
- Remittance tracking
- Compliance reporting
Off-Cycle Payroll
When Needed
- Termination pay
- Bonus payments
- Corrections
- Special payments
Running Off-Cycle
- Click Run Off-Cycle
- Select employees
- Enter payment details
- Process separately from regular payroll
Approvals
Approval Workflow
| Role | Can Approve |
|---|
| Manager | Location payroll |
| Owner | All payroll |
| Admin | All payroll |
Approval Process
- Payroll calculated
- Reviewer checks totals
- Approver clicks Approve
- Payments processed
- Audit trail created
Reporting & Compliance
Available Reports
| Report | Frequency | Purpose |
|---|
| Payroll Summary | Per run | Overview of pay run |
| Payroll Detail | Per run | Line-by-line breakdown |
| Tax Liability | Per run | Taxes due |
| Labor Cost | On demand | Labor analysis |
| 941 Data | Quarterly | Federal tax filing |
| W-2 Data | Annual | Employee tax forms |
- Go to Reports > Tax > 941
- Select quarter
- Review calculated amounts
- Export filing data
- Submit to IRS (manual or through integration)
Annual W-2s
- Go to Reports > Tax > W-2
- Review employee data
- Generate W-2 forms
- Distribute to employees by deadline
- File with SSA
New Hire Reporting
System automatically:
- Tracks new hires
- Generates state-required reports
- Submits within required timeframe
Security & Compliance
Data Security
All payroll data is protected:
| Data Type | Protection |
|---|
| SSN | Encrypted, masked in display |
| Bank Accounts | Encrypted at rest, tokenized |
| Tax IDs | Encrypted, access logged |
| Pay Amounts | Role-based visibility |
Audit Trail
All payroll actions are logged:
| Action | Logged Information |
|---|
| Payroll Run | Who ran, when, amounts |
| Approval | Approver, timestamp |
| Adjustment | Who, what, reason |
| Payment | Method, status, confirmation |
| Report Access | Who viewed what |
View audit logs:
- Go to Payroll > Audit Log
- Filter by date, action, user
- Export for compliance review
Access Controls
| Role | Access Level |
|---|
| Payroll Admin | Full access |
| Manager | Location payroll, no SSN |
| Employee | Own pay stubs only |
| Auditor | Reports only |
Settings
Payroll Settings
| Setting | Description |
|---|
| Pay Period | Frequency and start date |
| Default Payment | Direct deposit or check |
| Approval Required | Who must approve |
| Auto-Calculate | Overtime, tips |
Tax Settings
| Setting | Description |
|---|
| Federal EIN | Employer ID |
| State Accounts | State tax account numbers |
| Local Tax | Municipal tax setup |
| Filing Method | How to submit filings |