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AI Smart Order Guide

Stop guessing how many tomatoes you need. The AI Smart Order Guide combines your current stock counts with powerful sales forecasting to tell you exactly what to order, saving you money on food waste and preventing 86'd items.

How It Works​

The system calculates a Suggested Order Quantity for every item using this logic:

Needed = (Daily Usage Rate × Days to Cover) + Safety Stock - Current Invoice

But it's smarter than a calculator. The Daily Usage Rate is adjusted by the AI Forecast. If next week is projected to be 20% busier due to a local concert, the order guide automatically increases your par levels by 20%.

Using the Order Guide​

  1. Navigate to Inventory > Purchasing > Order Guide.
  2. Select a Vendor (e.g., "Sysco") or choose "All Vendors" to see a consolidated list.
  3. Review the Suggested Qty column.
    • Green: The system is confident based on regular usage.
    • Yellow: Significant increase detected due to Forecast event (e.g., "Mother's Day").
  4. Audit the Logic: Click the "Info" (i) icon on any item to see the math:
    • "Sold 40 cases last week. Forecast next week: +10% (Weather/Event). On Hand: 5. Need: 39."
  5. Adjust: Tap + or - to override the AI if you know something it doesn't.
  6. Submit: Click Create Purchase Order. The system splits the list into separate email/EDI orders for each vendor.

Dynamic Par Levels​

Traditional par levels are static (e.g., "Always keep 10 cases"). AI Pars are dynamic:

  • Slow Season: Pars drop to prevent spoilage.
  • Peak Season: Pars rise to prevent running out.
  • Safety Stock: You define the "Panic Buffer" (e.g., "Always keep 2 extra days of stock") in Settings > Inventory.
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