Accounting Integrations
Connect your POS to your accounting software for seamless financial management.
Overview
Restaurant Revolution integrates with major accounting platforms to:
- Automate journal entries - Daily sales, taxes, tips synced automatically
- Real-time sync - Financial data flows to your books instantly
- Smart account mapping - AI-suggested account assignments
- Easy reconciliation - Match POS data with bank deposits
- Month-end simplicity - Close your books faster
Supported Platforms
| Platform | Features | Connection Type |
|---|---|---|
| QuickBooks Online | Full two-way sync | OAuth |
| QuickBooks Desktop | Journal entries, customers | Web Connector |
| Xero | Full sync, multi-currency | OAuth |
| Sage | Journal entries | API |
| FreshBooks | Basic sync | API |
How It Works
┌─────────────────────────────────────────────────────────────────┐
│ ACCOUNTING INTEGRATION │
├─────────────────────────────────────────────────────────────────┤
│ │
│ Restaurant Revolution │
│ ┌──────────────┐ │
│ │ Daily Sales │ │
│ │ Payments │──────┐ │
│ │ Tips │ │ │
│ │ Taxes │ │ │
│ │ Gift Cards │ │ │
│ └──────────────┘ │ │
│ ▼ │
│ ┌──────────────────┐ │
│ │ Journal Entry │ │
│ │ Engine │ │
│ │ (AI-Assisted) │ │
│ └────────┬─────────┘ │
│ │ │
│ ┌─────────────┼─────────────┐ │
│ ▼ ▼ ▼ │
│ ┌──────────┐ ┌──────────┐ ┌──────────┐ │
│ │QuickBooks│ │ Xero │ │ Sage │ │
│ └──────────┘ └──────────┘ └──────────┘ │
│ │
└─────────────────────────────────────────────────────────────────┘
Key Features
Automated Journal Entries
Daily entries created automatically:
| Entry Type | Debit | Credit |
|---|---|---|
| Cash Sales | Cash | Sales Revenue |
| Card Sales | Credit Card Clearing | Sales Revenue |
| Sales Tax | Cash/Card | Sales Tax Payable |
| Tips Collected | Cash/Card | Tips Payable |
| Gift Card Sales | Cash/Card | Gift Card Liability |
| Discounts | Discount Expense | Sales Revenue |
AI Account Mapping
Our AI suggests the right accounts:
┌─────────────────────────────────────────────────────────────────┐
│ ACCOUNT MAPPING AI-Assisted │
├─────────────────────────────────────────────────────────────────┤
│ │
│ POS Category Suggested Account Confidence │
│ ─────────────────────────────────────────────────────────── │
│ Food Sales 4000 - Sales Revenue 98% ✓ │
│ Beverage Sales 4000 - Sales Revenue 95% ✓ │
│ Cash Received 1000 - Cash 99% ✓ │
│ Credit Card 1050 - CC Clearing 97% ✓ │
│ Tips Collected 2100 - Tips Payable 96% ✓ │
│ Sales Tax 2200 - Sales Tax Payable 99% ✓ │
│ │
│ [Accept All] [Review & Edit] │
│ │
└─────────────────────────────────────────────────────────────────┘
Real-Time Reconciliation
Match POS data with bank deposits:
- Deposit matching - Link bank deposits to POS settlements
- Discrepancy detection - Flag over/short conditions
- Audit trail - Complete history of all entries
- Exception handling - Resolve issues quickly
Getting Started
Prerequisites
- Restaurant Revolution Professional plan or higher
- Active account with your accounting software
- Admin access to connect integration
Quick Setup
- Go to Settings > Integrations > Accounting
- Click Connect for your platform
- Authorize Restaurant Revolution
- Review AI-suggested account mappings
- Enable automatic sync
Sync Schedule
| Sync Type | Frequency | What Syncs |
|---|---|---|
| Daily Summary | End of day | Sales, payments, taxes |
| Deposits | When settled | Credit card batches |
| Customers | Real-time | New customer records |
| Vendors | On change | Supplier updates |
What Gets Synced
From POS to Accounting
| Data | QuickBooks | Xero |
|---|---|---|
| Daily sales journal | ✓ | ✓ |
| Payment deposits | ✓ | ✓ |
| Tax collected | ✓ | ✓ |
| Tips payable | ✓ | ✓ |
| Gift card liability | ✓ | ✓ |
| Customer records | ✓ | ✓ |
| Vendor records | ✓ | ✓ |
| COGS entries | ✓ | ✓ |
From Accounting to POS
| Data | QuickBooks | Xero |
|---|---|---|
| Chart of accounts | ✓ | ✓ |
| Tax rates | ✓ | ✓ |
| Customer balances | ✓ | ✓ |
| Invoice status | ✓ | ✓ |
Voice Commands
| Task | Say |
|---|---|
| Check sync | "Hey Maximus, accounting sync status" |
| View entries | "Hey Maximus, show today's journal entries" |
| Reconcile | "Hey Maximus, start reconciliation" |
| Export | "Hey Maximus, export to QuickBooks" |
Guides in This Section
- QuickBooks Setup - Connect QuickBooks
- Xero Setup - Connect Xero
- Journal Entries - Understand entries
- Reconciliation - Match and verify
Related Guides
- Reports Overview - Financial reports
- Sales Reports - Sales data
- Settings - Integration settings