Financial Management

Complete visibility and control over your restaurant's finances.

Overview

The Financial Management module provides comprehensive tools for tracking revenue, controlling costs, managing cash flow, and ensuring profitability across all your locations.

Financial Dashboard

┌─────────────────────────────────────────────────────────────────┐
│  FINANCIAL OVERVIEW                                    MTD      │
├─────────────────────────────────────────────────────────────────┤
│                                                                  │
│  ┌─────────────┐ ┌─────────────┐ ┌─────────────┐ ┌────────────┐│
│  │  REVENUE    │ │  EXPENSES   │ │  NET PROFIT │ │  CASH      ││
│  │  $724,850   │ │  $539,535   │ │  $185,315   │ │  $142,840  ││
│  │  ▲ +7.1%    │ │  ▲ +5.8%    │ │  ▲ +11.0%   │ │  ▲ +8.2%   ││
│  └─────────────┘ └─────────────┘ └─────────────┘ └────────────┘│
│                                                                  │
└─────────────────────────────────────────────────────────────────┘

P&L Statement

Full P&L View

Line Item	Amount	% of Revenue	vs Budget	vs LM
REVENUE
Food Sales	$542,138	74.8%	▲ +3.2%	▲ +6.8%
Beverage Sales	$108,728	15.0%	▲ +1.8%	▲ +5.2%
Alcohol Sales	$58,388	8.1%	▲ +4.5%	▲ +9.1%
Other Revenue	$15,596	2.1%	▼ -2.1%	▲ +2.3%
Total Revenue	$724,850	100.0%	▲ +2.8%	▲ +7.1%

COST OF GOODS SOLD
Food Cost	$136,658	25.2%	-	▲ +0.3%
Beverage Cost	$24,790	22.8%	▼ -0.2%	▼ -0.5%
Alcohol Cost	$10,802	18.5%	▼ -1.5%	▼ -0.8%
Packaging/Supplies	$34,332	4.7%	▲ +0.2%	▲ +0.4%
Total COGS	$206,582	28.5%	-	▲ +0.2%

GROSS PROFIT	$518,268	71.5%	▲ +2.8%	▲ +7.1%

OPERATING EXPENSES
Labor - FOH	$121,775	16.8%	▲ +0.8%	▲ +1.2%
Labor - BOH	$104,378	14.4%	▲ +0.4%	▲ +0.6%
Rent	$45,000	6.2%	-	-
Utilities	$12,450	1.7%	▼ -0.1%	▲ +0.2%
Insurance	$8,200	1.1%	-	-
Marketing	$8,200	1.1%	-	▲ +0.3%
Repairs & Maintenance	$5,800	0.8%	▲ +0.1%	▲ +0.2%
Credit Card Fees	$14,497	2.0%	-	▲ +0.1%
Other Operating	$14,453	2.0%	▼ -0.2%	▼ -0.1%
Total Operating	$334,753	46.2%	▲ +0.5%	▲ +0.9%

OPERATING INCOME	$183,515	25.3%	▲ +2.3%	▲ +6.2%

Interest Expense	$4,200	0.6%	-	-
Depreciation	$8,500	1.2%	-	-
NET PROFIT	$170,815	23.6%	▲ +2.3%	▲ +6.2%

P&L by Location

View individual location P&Ls:

Metric	Downtown	Midtown	Uptown	Airport
Revenue	$184,280	$172,640	$169,480	$198,450
COGS %	29.1%	28.8%	28.5%	27.2%
Labor %	34.2%	29.8%	30.5%	28.1%
Operating %	48.5%	45.2%	46.8%	43.8%
Net Profit %	22.1%	25.8%	24.2%	28.5%

Revenue Breakdown

By Category

Category	Revenue	%	Trend
Entrees	$289,940	40.0%	▲ +5.2%
Appetizers	$94,231	13.0%	▲ +8.1%
Beverages	$108,728	15.0%	▲ +3.2%
Alcohol	$58,388	8.1%	▲ +12.4%
Desserts	$43,491	6.0%	▼ -2.1%
Sides	$50,740	7.0%	▲ +1.8%
Kids Menu	$21,746	3.0%	-
Other	$57,586	7.9%	▲ +4.5%

By Channel

Channel	Revenue	%	Trend
Dine-In	$326,183	45.0%	▲ +2.1%
Takeout	$159,467	22.0%	▲ +8.5%
Delivery (3rd Party)	$108,728	15.0%	▲ +12.3%
Delivery (Direct)	$50,740	7.0%	▲ +18.2%
Catering	$57,986	8.0%	▲ +15.4%
Gift Cards	$21,746	3.0%	▼ -5.2%

By Daypart

Daypart	Revenue	%	Avg Check
Breakfast (6a-11a)	$72,485	10.0%	$18.50
Lunch (11a-3p)	$224,704	31.0%	$24.80
Happy Hour (3p-6p)	$65,236	9.0%	$32.40
Dinner (6p-10p)	$318,934	44.0%	$52.20
Late Night (10p-close)	$43,491	6.0%	$28.60

Cost Analysis

COGS Detail

Category	Cost	% of Category Revenue	Target	Status
Food	$136,658	25.2%	25.0%	⚠
Proteins	$68,329	12.6%	12.0%	⚠
Produce	$27,332	5.0%	5.0%	✓
Dairy	$16,376	3.0%	3.0%	✓
Dry Goods	$13,665	2.5%	2.5%	✓
Other	$10,956	2.0%	2.5%	✓
Beverage	$24,790	22.8%	23.0%	✓
Alcohol	$10,802	18.5%	20.0%	✓

Cost Variance Analysis

┌─────────────────────────────────────────────────────────────────┐
│  COST VARIANCE                                       This Month │
├─────────────────────────────────────────────────────────────────┤
│                                                                  │
│  FAVORABLE VARIANCES (Under Budget)                             │
│  ───────────────────────────────────────────────────────────    │
│  Alcohol COGS      -$2,150  (Better supplier pricing)           │
│  Utilities         -$820    (Energy efficiency improvements)    │
│  Beverage COGS     -$540    (Less waste)                        │
│                                                                  │
│  UNFAVORABLE VARIANCES (Over Budget)                            │
│  ───────────────────────────────────────────────────────────    │
│  Protein COGS      +$4,280  (Beef prices up 8%)                 │
│  FOH Labor         +$5,820  (Overtime at Downtown)              │
│  Packaging         +$1,450  (Delivery volume increase)          │
│                                                                  │
│  NET VARIANCE: +$7,040 over budget                              │
│                                                                  │
└─────────────────────────────────────────────────────────────────┘

Labor Cost Detail

Category	Hours	Cost	% of Revenue
FOH Total	4,820	$121,775	16.8%
Servers	2,840	$68,160	9.4%
Hosts	680	$11,560	1.6%
Bartenders	920	$25,760	3.6%
Bussers	380	$6,840	0.9%
FOH Management	240	$9,455	1.3%
BOH Total	3,580	$104,378	14.4%
Line Cooks	2,240	$60,480	8.3%
Prep Cooks	680	$14,280	2.0%
Dishwashers	420	$6,720	0.9%
BOH Management	240	$22,898	3.2%

Cash Flow

Cash Position

┌─────────────────────────────────────────────────────────────────┐
│  CASH FLOW                                              MTD     │
├─────────────────────────────────────────────────────────────────┤
│                                                                  │
│  BEGINNING BALANCE                           $98,450            │
│                                                                  │
│  CASH INFLOWS                                                   │
│  ───────────────────────────────────────────────────────────    │
│  Credit Card Settlements        +$652,365                       │
│  Cash Received                  +$72,485                        │
│  Other Income                   +$8,240                         │
│  Total Inflows                              +$733,090           │
│                                                                  │
│  CASH OUTFLOWS                                                  │
│  ───────────────────────────────────────────────────────────    │
│  Payroll                        -$226,153                       │
│  Food/Beverage Suppliers        -$185,420                       │
│  Rent                           -$45,000                        │
│  Utilities                      -$12,450                        │
│  Credit Card Processing         -$14,497                        │
│  Insurance                      -$8,200                         │
│  Loan Payments                  -$12,500                        │
│  Other Operating                -$84,480                        │
│  Total Outflows                             -$588,700           │
│                                                                  │
│  NET CASH FLOW                              +$144,390           │
│                                                                  │
│  ENDING BALANCE                              $242,840           │
│                                                                  │
└─────────────────────────────────────────────────────────────────┘

Cash Flow Forecast

Week	Projected In	Projected Out	Net	Balance
This Week	$183,272	$147,175	+$36,097	$278,937
Next Week	$176,840	$152,450	+$24,390	$303,327
Week 3	$181,212	$148,920	+$32,292	$335,619
Week 4	$178,526	$158,640	+$19,886	$355,505

Budget vs Actual

Monthly Comparison

Line Item	Budget	Actual	Variance	%
Revenue	$705,000	$724,850	+$19,850	+2.8%
COGS	$197,400	$206,582	+$9,182	+4.6%
Gross Profit	$507,600	$518,268	+$10,668	+2.1%
Labor	$211,500	$226,153	+$14,653	+6.9%
Other Operating	$108,200	$108,600	+$400	+0.4%
Net Profit	$173,000	$170,815	-$2,185	-1.3%

Budget Tracking by Location

Location	Budget	Actual	Variance
Downtown	$180,000	$184,280	▲ +2.4%
Midtown	$170,000	$172,640	▲ +1.6%
Uptown	$175,000	$169,480	▼ -3.2%
Airport	$180,000	$198,450	▲ +10.3%

Payment Reconciliation

Daily Settlements

Date	Expected	Settled	Variance	Status
Jan 18	$38,420	$38,420	$0	✓ Reconciled
Jan 17	$42,185	$42,185	$0	✓ Reconciled
Jan 16	$36,890	$36,875	-$15	⚠ Under
Jan 15	$41,240	$41,240	$0	✓ Reconciled

Tender Breakdown

Tender Type	Amount	%	Processing Fee
Credit Card	$580,280	80.1%	$14,507 (2.5%)
Debit Card	$72,485	10.0%	$1,087 (1.5%)
Cash	$50,740	7.0%	$0
Gift Card	$14,497	2.0%	$0
Other	$6,848	0.9%	$58

Financial Reports

Report Generation Timing

P&L reports generate automatically after midnight once all transactions for the day are settled. Monthly reports are available on the 1st of the following month. For real-time data, use the Financial Dashboard instead.

Available Reports

Report	Description	Frequency
Daily Flash	Quick daily financial summary	Daily
Weekly P&L	Full P&L for the week	Weekly
Monthly P&L	Comprehensive monthly financials	Monthly
Cash Flow	Cash position and projections	Weekly
Budget Variance	Budget vs actual analysis	Monthly
Tax Report	Sales tax collected by jurisdiction	Monthly

Scheduling Reports

Go to Reports > Schedule
Select report type
Set frequency and timing
Add recipients
Choose format (PDF, Excel, CSV)
Save schedule

Accounting Integration

QuickBooks

Sync financial data automatically:

Data	Sync Direction	Frequency
Daily Sales	RR → QB	Daily
COGS	RR → QB	Daily
Payroll	RR → QB	Per pay period
Vendor Payments	RR → QB	Per transaction

Xero

Data	Sync Direction	Frequency
Sales Journal	RR → Xero	Daily
Purchase Journal	RR → Xero	Daily
Bank Reconciliation	Bidirectional	Daily

Full Accounting Integration Guide

Best Practices

Review P&L weekly - Don't wait for month-end surprises
Watch COGS daily - Catch waste and theft early
Monitor labor real-time - Adjust staffing as needed
Reconcile daily - Find discrepancies immediately
Compare locations - Share best practices across sites
Use forecasts - Plan for seasonal variations

P&L Dashboard - Visual financial overview
Multi-Location Management - Location financials
Accounting Integration - QuickBooks/Xero setup
Reports - Financial reporting

Overview​

Financial Dashboard​

P&L Statement​

Full P&L View​

P&L by Location​

Revenue Breakdown​

By Category​

By Channel​

By Daypart​

Cost Analysis​

COGS Detail​

Cost Variance Analysis​

Labor Cost Detail​

Cash Flow​

Cash Position​

Cash Flow Forecast​

Budget vs Actual​

Monthly Comparison​

Budget Tracking by Location​

Payment Reconciliation​

Daily Settlements​

Tender Breakdown​

Financial Reports​

Available Reports​

Scheduling Reports​

Accounting Integration​

QuickBooks​

Xero​

Best Practices​

Related Guides​